Info Sheet - San Francisco's Hello! Bachata Fest

Team Registration Form

Register your team, upload your performance music and videos, with just one registration form.

Team directors should expect to be using this form to update their number of performers, write down their team names, and attach performance related materials for the production team before tech rehearsal.*

* Ensure you open the link with the same email you use to register your teams every time.

Open the registration form

Tech Rehearsal Location

Tech Rehearsal is 4:00 PM

Friday, Saturday, and Sunday

Tech will be in the Grand ballroom Peninsula-D and will run from 4:00 PM to 7:00 PM each evening.

Break time is 7:00 PM to 8:00 PM.

Performance Showcase is 8:00 PM to 11:00 PM each night. To be informed of any last-minute changes subscribe to our WhatsApp group for performers.

Join the WhatsApp Performance Group

Stage Size

Performance Stage Size

30 feet wide by 15 feet deep.

This will be a raised stage approximately between 3 to 5 feet off the ballroom floor.

Floor 2

Practice Space

You should be able to practice anywhere on the premises (two floors) as long as it is not occupied by a workshop or social.

Some of our ballrooms will have no class as per our schedule. These rooms are available for anyone to use as long as it remain open for other dancers. Please do your best to share the spaces.

The second floor (atrium) has the "Sequoia A/B" and "Cypress A/B/C" ballrooms. These are available for team practice runs, privates, and practice space.

Please prioritize the ballrooms for team rehearsals preparing for tech rehearsal.

2nd Floor ballrooms are open from 10:00 AM to 7:00 PM.

Performer Green Room

Performer's Green Room

Performances are from 8:00 PM to 11:00 PM

Meet at the designated green rooms (Sandpebble ABC and Bayside ballrooms) to prepare for your performance. A print-out will be posted indicating your team's position (but most likely there will be a web version also).

We're Here to Help!

Meet your Coordinator!

I'm Jimmy and I'll be assisting you with your team registration, music submissions, team codes, and any questions you may have leading up to the festival.

Registration Coordinator

Jimmy

Important Dates / Timeline

Please keep the following dates in mind for smooth tech rehearsals during festival weekend:

Click on a bubble for more details.

August 2024

Team Registration Opens

Team directors can now register their teams. Form is here.

6:00pm PST, Wednesday June 25, 2025

Team Registration Closes

About four weeks before festival: This is the last day that we will accept dance team registrations.

6:00pm PST, Friday June 27

Music Submissions Due

Four weeks before festival: Team directors must have submitted their music via their registration form by the due date.

6:00pm PST, Friday July 18

Absolute-Final Music Submission

One week before festival: This is the absolute final day that you can submit your music for performances. Teams that have not submitted their music by the end of this day we will assume have cancelled their performance and will be removed from the lineup. Submit your last-minute songs to hellobachatafestival.com/submit-music

2:00am PST , Saturday July 19

Performer Codes Expire

One week before festival: Performer pass codes expire. Performer passes will be available at a discount until online ticket sales close.

12:00pm , Thursday July 24

All Online Ticket Sales Close

This is the last hour that online ticket sales will be accepted. After this day, performers will have to pay in-person for the full price. Tickets link here.

9:00pm , Thursday July 24

Festival Commences

Festival starts and ends on Monday, July 28 at 6:00 AM. Directors, please ensure your number is included in the WhatsApp performance group.

Things to Keep In Mind

Please review the following:

If a performer purchases a full pass by accident:

On event weekend, the performer will need to request to convert their full pass to a performer's wristband. No refunds or partial credits.

The number of performers you register must match the number of performer's passes sold.

Ensure that the number of performer passes sold under your code matches the number of performers you register on our form. Head counts will be conducted during tech rehearsals.

Ensure that the spelling of your registered teams are correct.

Incorrect team names could cause havoc during tech rehearsal when they try to search for your name in the spreadsheets. Please help us by being accurate.

Your Production Team on Event Weekend

We're all really good at what we do.

These talented individuals will be with you during tech rehearsal and backstage during the performance showcases: